Privacy policy

This privacy policy provides information about the processing and the protection of your personal data by NJF.

Data controller: Nordic Association of Agricultural Science.

Contact person for matters relating to the processing of personal data

Jarkko Niemi, president of NJF

Contact email: jarkko.niemi(at)

Postal address: NJF c/o Luke, Kampusranta 9, FI-60320 Seinäjoki, Finland

Name of the register: NJF events and member data.

The Nordic Association of Agricultural Science (NJF) is a scientific society that aims to promote agricultural research and collaboration in the Nordic and Baltic countries. NJF is a non-profit organisation. For the purposes of organizing the conferences, webinar and other events, as well as to maintain member registry, NJF needs to process certain personal data or information concerning persons who may participate in these events or who are or want to become the members of NJF. We use the personal data to organize these events, to send notifications, invitations and other information and to communicate about NJF’s activities and other relevant activities with the members of NJF and other relevant persons. 

The data collected for NJF’s activities can be used for communication purposes related to relevant activities. Your personal data may be collected, stored and processed by NJF for the following purposes:

·        Processing abstract submissions;

·        Managing and inviting speakers to events;

·        Processing event registrations

·        Preparing and communicating about event programmes and disseminating information about the events

·        Sharing information about NJF’s activities, for example sending newsletters to registered persons

·        Responding to queries related to the NJF’s activities

·        Making arrangements that enable NJF to organize its activities and/or participants to attend an event, including possible communications made with third parties upon request by the participant;

·        For other actions that are necessary to organize an activity.

We may collect and process the following data: email address, first and last name, name of the employer organization, address, telephone number, information about requests to receive communications and to make arrangements that enable conference participation, classification data provided by data subjects (e.g. areas of interest, preferences regarding an event), IP address or other electronic identification, and any data entered in registration, feedback, contact or other forms. Primarily, we collect personal data from data subjects in conjunction with contact requests and forms.

The right to process personal data is based on consent of the data subject as defined in article 6 section 1(a) of the General Data Protection Regulation (GDPR 2016/679).

We do not regularly disclose personal data. However, data may be published or disclosed to third parties, such as parties who organize conference activities, and to publications and presentations when the data subject has provided a consent to disclose his/her data. Personal data collected for an event can be disclosed to catering and accommodation service providers.

Data are stored only as long as and to the extent that is necessary in relation to the original purposes, for which the data were collected. Registered personal data must be erased when there no longer are legitimate grounds for processing.

Manual material is stored in protected and monitored facilities. Registered data is protected against unauthozed viewing, modifying and erasing. Protection is based on access control, personal user IDs and restricted access rights.

The correctness of data is verified by means of mechanical and manual controls at different stages of data processing. Backup copies and physical security measures are used to ensure that no data is lost.

Any register-related data on paper is protected by means of access control and locked archives.

Data subjects have rights towards their personal data that are based on the legitimate grounds of data processing. According to the General Data Protection Regulation, data subjects have the right

·        to obtain information on the processing of their personal data

·        of access to their data

·        to rectification of their data

·        to the erasure of their data and to be forgotten

·        to restrict the processing of their data

·        to data portability

·        to object to the processing of their data

·        not to be subject to a decision based solely on automated processing.

The rights of data subjects are based on articles 15–22 of the EU GDPR (2016/679).

No personal data is used for automated decision-making, including profiling.

We may change this privacy policy, for example, if there are changes in our operating methods or systems or in general data protection recommendations or in legal regulations. Any changes enter into force after we have published our revised privacy policy.